AIMS PTO

We are accepting nominations for the AIMS PTO Board for the 2023-2024 school year.  Please show your support by nominating yourself or someone else for board positions.  Nominations will be accepted until Tuesday May 23.   The election will be held Friday May 26, virtually!

Excerpt from AIMS PTO ByLaws

The PRESIDENT shall:

1. Coordinate the work of the officers and committees of the PTO in order that the purposes may be promoted
2. Confirm that a quorum is present before conducting any business at any meeting of the PTO
3. Preside at all PTO meetings
4. Appoint chairmen of special committees, subject to approval of the Executive Board
5. Be authorized to sign on bank accounts
6. Call a meeting of the officers for the purpose of selecting standing committee chairmen
7. Maintain a position of impartiality and therefore shall not vote on any question except in the case of a ballot vote
8. Be an ex-officio member of all committees except any nominating and audit committees

The VICE-PRESIDENT shall:

1. Assist the president and carry out the president’s duties in his or her absence
2. Be authorized to sign on bank accounts

The SECRETARY shall:

1. Notify, in writing or by other acceptable means, all members of the Executive Board of their meetings and shall be responsible for notifying the membership of all general meetings of the organization
2. Keep an accurate permanent record of all meetings of the PTO and of the Executive Board and shall prepare the minutes for reading at each meeting
3. Act as a custodian of all minutes and materials pertinent to the PTO, except as designated under other officer duties
4. Be authorized to sign on bank accounts

The TREASURER shall:

1. Have custody of all of the funds of the PTO
2. Keep books of account and records including bank statements, receipts, budgets, invoices, paid receipts and canceled checks for a period of five years
3. Make disbursements in accordance with the budget adopted by the PTO
4. Be authorized to sign on bank accounts
5. Appoint, subject to the approval of the Executive Board meetings, an Assistant Treasurer who shall assist the Treasurer with banking matters and who shall be authorized to sign on bank accounts
6. Present a financial statement at general meetings, Executive Board meetings, and at other times requested by the Executive Board or the PTO
7. Make a full report at the last general meeting of the year
8. Submit the books and financial records to the auditing committee as requested
9. Be responsible for the preparation and filing of any state or federal financial or tax filings

The HISTORIAN shall:

1. Document all events with written summaries and photographs

GENERAL DUTIES OF ALL OFFICERS:

1. All officers shall maintain a notebook with information pertinent to the office and deliver to their successors this notebook and any other pertinent materials within 15 days following the date upon which their successors assume their duties
2. All officers shall make best efforts to attend all regular and special meetings of the Executive Board and the PTO. Absence from three meetings will trigger a review of circumstances by the remainder of the board, at which time the board can choose whether to pursue removal from office pursuant to Article VI, Section C
3. All officers shall perform the duties outlined in these bylaws and those assigned from time to time